Ready to help, but not sure what the different jobs are? Below are descriptions of some of our volunteer roles. Have a special talent that you would like to lend to the band? We would love to hear from you!
There are currently no immediate volunteer needs, but summer marching camp is just around the corner! Until then, review the various volunteer tasks below and email the lead volunteer to see how you can help.
Concession sales for all varsity, junior varsity, freshmen and middle school home games is one of the biggest fundraisers for WABB. We need volunteers to staff at least two concession stands for every varsity game and one concession stand for each of the other levels. Depending upon the level of the game, a shift can last about three to five hours. As Mr. Turpin has requested, each band family must have one volunteer work at least one game as we'll need close to 200 volunteers for the season. Volunteers receive detailed instructions, one complimentary food item and drink, and never need to purchase tickets to the games for which they volunteer. Other than working in a concession stand, you can also volunteer to be a Concessions Stand Manager, a Concessions Stock Manager, a Concessions Treasurer, a Concessions Volunteer Coordinator, or a Concessions Co-Chair. Working the concessions stand is a great way to meet other band parents (your co-workers) as well as the Westwood community (our customers)!
Other organizations have two-dimensional signs for the front of their student’s homes; not the Westwood Band! In the fall, we make three-dimensional “blockheads” out of landscape timber and 2 × 4s. Help is needed cutting, sanding, sawing, painting, and decorating blockheads for incoming freshmen, new students, new drum majors, new band directors and even new principals (Mr. Acosta has his!). Blockheads are usually prepared and decorated at the Blockhead Coordinator’s home. There is no minimum time to volunteer, but the more time you can help, the faster the blockheads will be finished. Join in on this Westwood Warrior Band tradition.
Section Parents communicate with the parents in your child’s instrument section. Often a Section Parent helps coordinate snacks for your child’s section after rehearsals during marching season. The Section Parent is the communicator between the WABB board and the parents. The busiest time for Section Parents is during the football season. Many sections have two parents who work together to divide and conquer.
The Uniform crew helps with the following:
- Fit and assign marching uniforms during summer band.
- Help distribute the hundreds of t-shirts, shoes and gloves that everyone ordered (one evening before school starts).
- Before football games and competitions, we need four volunteers: one to help with traffic flow, one to sell socks and gloves, two at the exit to check that students have all the items they need and pant hems are snapped.
- After games/competitions, we need two or three volunteers ensuring students hang their uniforms properly.
- Later in the fall, we issue concert uniforms.
The best way to show your support of your band student at games is to wear a photo button! During Summer Band Camp, we need one to two parents to take digital photos of the band students in their uniforms and to assemble the photo buttons. This means that the Photo Button coordinator needs to be free for two or three afternoons (a couple of hours each) to take pictures. After the pictures are taken and printed, the buttons are assembled. Ideally, the buttons are available for pick up at Exhibition Night which is held at the end of August.
As part of their registration fees, band students are provided with a meal before football games and on contest days. Volunteers are needed for set up, serving, and cleanup. Game Day volunteer shifts are from 3:30 - 5:00 pm. You can sign up to help as little or as much as you want. It is a great way to see your child interacting with their band friends while you get to meet awesome band parents, directors and students.
Parents are needed to ride the bus with the band students to and from football games and marching competitions. If you have first aid training/certification, please consider volunteering to chaperone. Volunteers need to be at the school between 4:30 and 5:00 PM on football game days and return to the school with the students after the game (around 11:00 PM). Chaperones also help band students get ready to perform and move the drum major platforms out on the field. For competitions, the length of time chaperoning varies depending upon the location of the event and whether the event has preliminaries and finals. Chaperones do not have to be available for every event, but rather can volunteer at events that fit their schedule.
Each spring, the Westwood Band celebrates another successful year with a banquet planned collaboratively with the band student leadership and WABB. Help is needed with ticket sales, program design, decorations, coordinating catering, photo booth, greeters, etc. The amount of time volunteers spend depends upon the theme selected. There is no minimum time. The most time is spent on the day of the banquet when volunteers descend upon the cafeteria and transform it for the event.
Another Westwood Band tradition is that each graduating senior is given a mini Blockhead at the banquet as a token of their dedication to band. Volunteers are needed to handmake each 12" Blockhead.
The seniors wear a rose boutonniere during their final concert. Help is needed to prepare the boutonnieres as well as hand them out to the seniors at the spring concert.
WABB sells show shirts, band shirts, hats, duffle bags, and various other items. The Band Spirit Wear Coordinator orders the items and help is needed to distribute them. Volunteers come to the band hall on distribution day, around 3:30 PM, to bundle up the orders and distribute them to the students after marching practice. This generally occurs around the first week of school.
When the band travels during the fall and spring, equipment, props and instruments must travel too. If you have experience and/or are comfortable driving a large (automatic transmission) box cargo truck, please consider being on the list for driving the percussion and equipment/instrument trucks.
We need volunteers to help produce and assemble the sets and props for the fall marching show. Each year we have a new show which means a new set of props, however typical tasks include hammering, cutting, drilling and painting. No previous experience necessary! The majority of work takes places in August and September with tweaks made throughout the marching season. Volunteers are needed on various days of the week, usually on Saturdays or late afternoon/early evening on a weekday.
In the Spring, WABB sells mulch to any and all of our friends, neighbors, acquaintances, etc. We need parents with pickup trucks, as well as pull-behind trailers, to supplement the box trucks we rent for deliveries (student volunteers lift the mulch bags so we just need drivers). We also require several parents to drive students in a caravan, following the trucks on their delivery route. Parents also help as truck navigators. Mulch is typically delivered on a single Saturday, but we may also make a short delivery run the Friday afternoon prior to the Saturday. A minimum of 4 hours is suggested.